When you establish a business the first challenge that comes in front of you is it takes extra effort. As a buyer or a seller, it is necessary to know the importance of documentation in procurement.

What is a procurement process document?

Procurement process documents are used to support a government or a business to narrow their center and learn what merchant best meets their requirements.

Going from reading about an industry, space, segment to approving a contract with a chosen vendor can be complicated; luckily, using the right reports helps significantly.

Let’s discover the different types of procurement documents:

The main three types of procurement process documents are Request for Information (RFI), Request for Proposal (RFP), and Request for Quotation (RFQ). And different document serves a different purpose.

RFI (Request for Information)

Request for Information is the first document type. This document is used if a buyer has access and limited experience in the industry.

For example, CRM; if a buyer has never operated a CRM, or has less knowledge about CRMs, you might issue an RFI to them for a great handle on the industry.

RFI process result a buyer should have a large listing of possible vendors recognized for their project.

RFP (Request for Proposal) and RFQ (Request for Quotation)

Request for Quotation or Request for Proposal is the second step in the procurement documentation. With the help of an RFQ, a buyer can tell the sellers that what they want exactly. But, an RFP asks the dealer to state how they will solve or address the buyer’s requirements.

The RFI process would help you recognize what are your requirements, and it permits you to develop a more diplomatic RFP.

Of these, you can jump directly to the contracting process if merchants reply to the RFP with a plan that fits your needs.

If you don’t have much procurement experience from either the sell or buy-side, you are going to see diminishing returns.

As a buyer, your goal is to find as many qualified sellers as possible.


You might have got enough knowledge about the importance of documentation in procurement. If you want to hire a document procurement specialist, consider Israel Apostille. Here you can get even online procurement documents.